LIVE AUTOMATION 13
Automated Lead Follow-Up
A live follow-up decision workflow that sends when a follow-up is due and safely withholds email when the lead has already replied or unsubscribed.
BUSINESS PROBLEM
The manual work this replaces
Sales teams can miss follow-ups, send them late, or accidentally send another automated message after a prospect has already replied. That wastes time and creates a poor customer experience.
LIVE WORKFLOW
What happens after one submission
Visitor submits a safe sample lead state → PHP gateway validates it → n8n checks reply/suppression state → calculates time since last contact → decides whether a follow-up is due → if due, sends the real follow-up email and logs the action → if not due or already replied, withholds the email and logs the no-send decision.
REAL EXTERNAL ACTIONS
Proof beyond the browser screen
Real conditional email sending; real no-send safety branch; real Google Sheets decision logging; elapsed-time and sequence-stage logic.
VERIFIED TEST
What the final test proved
Two final tests verified both branches. No Reply triggered Follow-Up 1 and logged FUP-20260817-SY7T3X. Replied correctly sent no email and logged FUP-20260817-N0IWBW, proving the automation can stop itself when human follow-up is more appropriate.
BUSINESS VALUE
Why a business would use it
Replaces manual reply checking, elapsed-day calculation, send/no-send decisions, follow-up sending, and action logging.
SAFE BOUNDARIES
What remains under human or client control
Reply and unsubscribe states are checked before sending. Client deployments should connect the workflow to the actual inbox/CRM source of truth so suppression remains accurate.
ARCHITECTURE
How the portfolio test reaches the workflow
Browser form → same-domain PHP gateway → authenticated published n8n workflow → business logic and external actions → structured response → live portfolio result. Private workflow URLs and authentication secrets remain server-side.
NEED A VERSION FOR YOUR BUSINESS?
The portfolio flow is designed to be replaced with your real systems and rules.
Client implementations can connect your website, CRM, inbox, database, team, APIs, and operating process while keeping the same automation architecture.